Bride & Groom Countdown planner

After announcing your engagement and forthcoming wedding with friends and family, the planning commences. The keyword with Wedding planning is "TIME"

Successful weddings need a lot of good planning and organisation, so with this in mind we’ve created this simple checklist which you can refer to in the countdown towards your Big Day! The information is based on the many marriages that we’ve been involved in our experiences.

We speak to many brides, ushers, guests at weddings and we get to hear all the things after the wedding on what worked well and what didn’t (they won’t tell you the bad things). The only thing in life you cannot control is the weather! so it’s always worth having a plan B.

Its the first time you are getting married so the least we can do is help you throughout your planning process is giving you this checklist. You’ll see some of the things that need to be done very early on and who needs to be contacted, so that your wedding day is stress free, enjoyable and memorable for everybody involved.

The planning toolkit contained spread sheets demonstrated to you that the things we talked about in our meetings regarding payment, suppliers, invoices references and budget all be controlled from one central location. You’ll need that to the run up to the wedding.

Planning your big day is good "fun" when both bride and groom get involved, you’ll both be confident, stress free to the months and weeks running up to the wedding and the tips that spacebar give you ensure you will have a wedding everyone will be talking about.

Twelve to Six Months Ahead

Select a Wedding Date and Time. Tips
Perhaps Talk with a Wedding Consultant or Planner.Tips
Find Out about local Wedding Shows and plan to visit.Tips
Create a Scrap Book or in a binder (below) to keep all receipts, ideas, pictures, contracts etc. to help your planning.
Decide on size of wedding you’d like to have.
Book Ceremony Venue / Registry Office and Reception Venue.
If not marrying at a hotel, book hotel for the Wedding Night.
Start thinking about your ideas/ themes and colours schemes for your reception and catering plans.
Book Caterers.
Book Florist.
Choose Wedding Attendants: Best Man or friend, Ushers, etc.
Choose and order Wedding Outfits for all Wedding Attendants.
Decide on and Book Entertainment / Musicians.
Book Honeymoon.
Book Stationery Provider.
Book Photographer / Videographer.
Start health and fitness regime!

Six to Three Months Ahead

Plan Ceremony and Reception Details – Lighting, Table Centrepieces, Colour schemes etc.
Arrange Marriage Licence.
Choose Music and Readings.
Order Wedding Cake.
Decide if you are having favours and order them
Draw up Guest List
Decide on Invitation Designs and Other Stationery.
Choose Wedding Rings
Draw up Wedding Gift List or Decide on a Registry
Book Transport (if required between ceremony and reception).

Twelve to Six Weeks Ahead

Send out Invitations.
Book Hairdresser and / or make up artist if required.
Purchase any wedding day accessories.
Discuss Menu with Reception Venue or Caterers.
Discuss Flowers with Florist.
Arrange Wedding Rehearsal and Dinner.
Arrange Spartan / Diva Nights.
Arrange Passports/Visas/Vaccinations for Honeymoon.

Six to Two Weeks Ahead

Buy Thank You Gifts for Attendants.
Send Wedding Announcement to the Newspaper.
Ceremony and Legal Arrangements.
Check Reception Venue & Parking Arrangements.
Check Florist.
Check Photographer / Videographer.
Check Transport.
Check Caterers and Finalize Number of Guests.
Finalize arrangements with the entertainers.
Provide a list of music you would like played and for special moments i.e.; first dance etc…
Draw up Seating Plan for Reception.
Check Outfits – final fittings.
Check Honeymoon Arrangements and Clothing.
Pick up Wedding Rings.
Create a Wedding Day Time Table.

One Week Ahead

Double Check All Arrangements.
Pack your baggage for your honeymoon and collect currency.
Hold a Wedding Ceremony Rehearsal.
Go over Wedding Day Timetable with Attendants.
Nominate Attendant to take care of day’s schedule and any problems that may arise so that you can enjoy the day.

The Day Before

Have a manicure, pedicure, fake tan and any other pampering treatments.
Check on venue decorations.
Relax and have an early night.

Your Wedding Day!!

Have Fun!!!
Relax and remain calm
Take time out for yourself during the day to reflect and take in sights, sounds and expressions as the day will pass very quickly.

More information

Selecting a Wedding Date and Time: Many weddings occur on a Saturday (or Sunday in some religions). This day is generally chosen so that most guests can attend the wedding event without taking a day off. Friday is the second most popular day, especially if you’ve set your heart on a certain month and your reception venue is already booked. Memorable dates are popular (7th July, 2007) (07/07/07). If there is a bank holiday coming up and your venue is available – book the Saturday before! or even save yourself some money and have your wedding on the Sunday instead.

Weather: Consider the weather too. The one thing you cannot control. If you’ve been dreaming of a sunny wedding day, or having flowers that bloom in summer months, choose to get married in June, July or August. Allegedly, the weather in the UK is better at this time of the year. Other popular times of the year are Christmas, spring (especially April), early September and Valentine’s Day. But, it’s always worth considering that on dates such as Valentine’s Day, Mother’s Day and Easter weekend, florists are likely to be very busy, flowers are in high demand, and prices tend to rise.
Alternatively, think about a day that means something to you in particular? The anniversary of when you first met or kissed, or your parent’s wedding anniversary. Pick any wedding day you like and make it unique and unforgettable. Remember, the earlier you book, the more chance of getting the chosen wedding day you have.

A wedding planner: Buy a lever arch binder and 1-20 filing system and list on the index, the following:
Budget, Reception Venues, Ceremony, Guest List, Entertainment, Photographer, Video, Cake, Flowers/Bouquets, Cars/Taxis, Ring, Stationery, Dresses/Suits, Gift List, Table Plan/table decorations, Hair and Beauty, First Night/ Honeymoon, Hen/Stag Party, Misc.
We have an electronic version of this too as an excel spread sheet containing all aspects of your wedding day that will allow you to keep track of the wedding. Its already filled out an you just fill the blanks with details about your wedding. Its worth keeping the binder as well as the electronic version so you can keep track of absolutely everything. This binder will become your Wedding Bible {more details to follow}

Research: Local Wedding Shows – Start Gathering Information about weddings, visit bridal shows, buy those lovely magazines to get ideas and find wedding web sites on the Internet. Ask family, friends, colleagues, who they would recommend for wedding suppliers. Collect brochures, photographs, adverts, articles and web pages of things that you like and file them in the binder. You will start to see a colour, theme or style appearing. This style could be determined by the venue, the season, fashion or the colour of your eyes! Whatever you choose will make your day very special for you and will reflect your personality. It is important to make this decision as will affect all the other choices you have to make. Even if you want associated themes to your wedding, go for it – we’ve seen Romantic, Contemporary, Traditional, Celtic, Fairy-tale, Medieval, Gothic, No Frills and organise weddings with the London underground theme, holiday moments and even Football.

Research: Bridal Magazines – Check out the bridal magazines to give you some ideas on making your day unique and special. Here’s a list of the top magazines that contain lots of good information.
You and your Wedding
Cosmo Bride
Wedding and Home
Wedding Planner


~ by spacebar on December 16, 2011.

One Response to “Bride & Groom Countdown planner”

  1. Great post! We will be linking to this great post on our site.
    Keep up the good writing.

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